Column options

The columns you can add to a Document Index and their alignment.

Scope: These options are for the Document Index — the table used to build and export your list of documents. To show, hide, or reorder the columns in the on-screen document list on the and tabs, see Customise the file-list columns.

The Document Index is a table. You choose which columns appear from the columns button in the toolbar above the index, which opens a panel headed Customize Columns. The Description of Document column is always shown and cannot be removed; every other column can be switched on or off. Columns always appear in a fixed order — switching a column on adds it in its standard position, and that order cannot be changed. By default a new Document Index shows S/No., Date, Description of Document, Vol, and Page.

Available columns

Column	Default heading	Contents
Serial number	S/No.	The running serial number of the document.
File name	File Name	The document's file name.
Date	Date	The document date.
Description	Description of Document	The document description.
LOD reference	LOD Ref	A reference code carried over from a source LOD.
AB reference	AB Ref	A secondary (agreed bundle) reference code.
Volume	Vol	The bundle volume the document falls in.
Page	Page	The document's page reference within the bundle.

Per-column settings

The Customize Columns panel controls which columns appear, and lets you rename one — click the pencil button beside a column in the list. The width and alignment settings are not in that panel. To reach those, hover over a column heading in the Document Index itself: a rename icon appears at the right of the heading. Click it to open the Column Settings popup for that column.

Setting	Where to set it	Description
Header label	The Column Settings popup, or the pencil button in Customize Columns	Override the default column heading. A heading typed in the Column Settings popup is limited to 40 characters; the rename box in Customize Columns does not enforce that limit.
Column Width (%)	The Column Settings popup, or by dragging	Set the column width as a percentage of the table, from 5% to 60%. This setting is not available for the Description of Document column, which always fills the remaining width automatically.
Alignment	The Column Settings popup	Align the column content left, center, or right.

To set a width by dragging, drag the edge of the column heading that faces the Description of Document column — the right edge for columns to its left, the left edge for columns to its right. Dragging keeps to the same 5%–60% range. The Description of Document column cannot be dragged.

The Column Settings popup on the S/No. column also carries Custom Initial and Initial Serial Number, and the popup on the Date column carries the Date Format Preset. These apply to the whole index, not to that column alone.

Applying an index preset replaces the per-column settings above for every column — see Document Index presets.

Related

Serial numbers and date formats

Serial numbering options, date format presets, and sort order for the Document Index.

Export formats and options

Output formats and the settings for exporting the Document Index.